Privacy Policy

1. Who we are

Transcrecia provides professional German transcription services and QA review of existing transcripts.

2. Data we collect

2.1 Personal data

• Name and contact details such as email address or phone number used for project communication.
• Billing-related data required for invoicing and legal compliance where applicable.
• Project instructions such as deadlines, formatting rules, or terminology preferences.

2.2 Project files

• Audio or video files provided for transcription.
• Transcript files provided for QA review, along with templates, glossaries, or supporting documents.

2.3 Technical data

• Basic usage or device data such as IP address and browser information for analytics and security.
• Cookies or similar technologies used for essential site operation and measurement where configured.

3. How we use data

• To deliver transcription and QA review services according to the agreed specification.
• To communicate about scope, pricing, invoices, and delivery.
• To maintain website security and prevent abuse.
• To understand website usage and improve content or user experience.

4. Legal bases

Where GDPR applies, processing may rely on contract, legitimate interests, legal obligations, or consent, depending on the specific situation.

5. Sharing and processors

We do not sell or rent personal data.

Data may be shared only where necessary with service providers, payment processors, assigned collaborators under confidentiality obligations, or authorities when required by law.

6. Security

• Encrypted transport such as HTTPS for website traffic where available.
• Restricted access to project data based on operational need.
• Confidentiality obligations for those handling project content.

7. Data retention

Project files are retained only as long as reasonably necessary for service delivery, post-delivery support, and legal obligations.

• Project files: generally retained up to 30 days after project completion unless earlier deletion is requested or longer retention is agreed for ongoing work.
• Invoices and accounting records: retained for the period required by applicable law.
• Support communications: retained as needed to resolve the request and maintain service quality.

If you require earlier deletion after delivery, mention this in your project instructions and we will confirm feasibility and timeline.

8. Your rights

If GDPR applies, you may have rights including access, rectification, erasure, restriction, portability, and objection.

To exercise rights or ask privacy-related questions, contact privacy@transcrecia.org.

9. International transfers

Depending on the tools or providers used, project handling and storage may involve infrastructure in different jurisdictions.

Where required, appropriate safeguards are used for such transfers.

10. Cookies and analytics

• Essential cookies may be used for core site functionality.
• Analytics tools may be used to understand site usage and improve performance.

You can control cookies through your browser settings, although disabling some technologies may affect functionality.

11. Children’s privacy

Services are not directed to individuals under 16, and personal data is not knowingly collected from children.

12. Changes to this policy

This policy may be updated from time to time, and the latest version will be published on this page.